Please Scroll down for the Annual 2007 Minutes
L a Re s e r v e Commu n i t y
A S S O C I A T I O N
7493 N. Oracle Rd., Ste # 125 Tucson, Arizona 85704 Phone: 520-219-3035 Fax: 520-219-4155
Online at
www.lareservecommunity.comMINUTES OF THE BOARD OF DIRECTORS
Date:
Monday, May 19, 2008Time: 7
:00 P.M.Place:
Oro Valley United Church of Christ; 1401 E. El Conquistador WayRoll Call: Directors Present La Reserve
Tom Chase – Pres. R. Lynn Marrs – Assoc. Manager
Jennifer Prescott – Sec. Jamie Hanson – Admin. Assistant
Jack Schoof – Member at large Nan Farquhar _ARC Coordinator
Walter Wilson – Member at large Dick Holloway – Access Control Manager
David Stubbs – Vice Pres.
Directors Absent
Karen Knotek – Acting Tres.
Bim Sharma – Tres.
Homeowner’s Present
Gaby Redmond (RG) Michael Burckhardt (RG)
Patricia Stubbs (WR) Jane Gessner (DR)
Jill Rosenbaum (W3) Al & Jean Ladotski (DM)
Preston Holtry (LM) Nicholas Lisa (BH)
I. Call to Order
Mr. Chase called the Meeting to order at 7:02 P.M.
II. Approval of the April 27, 2008 Meeting Minutes
Mr. Wilson noted the following correction:
A spelling correction to item X. Mr. Burckhardt’s name should include a “c” between the “r”
and “k” of his last name.
With no further corrections, Mr. Schoof motioned to approve the April 27, 2008 meeting
minutes with the above-mentioned correction. Mr. Stubbs seconded the motion, and it
carried unanimously.
III. May 2008 Financial Report
Ms. Marrs reviewed the written financial report on behalf of Ms. Knotek. Ms. Marrs stated
that the operating account as of May 12th contains $178,034.80, while the saving account
contains $45,996.78. She then noted that the Edwards account includes the ARC pass
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through account has $124,000.00. In closing, Ms. Marrs stated that the funded reserves
contain $626,724.08. The projected 12-month interest income will be $20,815.10. There are
several mature funds that will be changing over and there is approximately $90,000 available
to be invested.
A motion to approve the May 2008 financials was made by Mr. Schoof. Mr. Wilson
seconded the motion, and it carried unanimously.
A motion to assess a $37.00 fee per unit to support the manning of the North Gate was made
by Mr. Wilson. Mr. Stubbs seconded the motion and it carried unanimously.
Audience:
Mr. Stubbs questioned the estimated date of completion on the gate.
Answer:
Mr. Schoof addressed his question and stated that it is an estimated three (3) month period.
Audience:
Ms. Redmond inquired as to why there was a decrease in the assessment from $39.84 to
$37.00.
Answer:
Mr. Wilson addressed Ms. Redmond’s inquiry by stating that this will be the first time the
manning of the gate will be assessed and that the $37.00 assessment does not include
holidays, sick days or vacation days, as it is late in the calendar year.
Audience:
Ms. Rosenbaum questioned as to what the current assessment for the manning of the Main
gate.
Answer:
Ms. Marrs stated that she did not have this information on hand and would need to look into
the amount. Mr. Chase confirmed this.
Audience:
Ms. Rosenbaum then questioned as to why for lesser hours is the North Gate charged more.
Answer:
Mr. Schoof stated that there are less members behind the gate and less time in manning the
gate for the remainder of the year. Mr. Chase stated that in the 2009 budget the Board would
need to investigate the gate assessment closer.
A motion to increase the assessments for un-built lots behind the Main Gate was made by
Mr. Wilson. Ms. Prescott seconded the motion, and it carried unanimously.
IV. Manager’s Report
Ms. Marr’s reviewed the written Management Report. Ms. Marrs introduced her new
assistant Jamie Hanson, she then announced that Ms. Farquhar will be retiring at the end of
the month and will be greatly missed. Ms. Marrs noted that the North gate is currently under
construction, and that a continued investigation into the bank protection would have to be
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done so that the Association could prevent the problem from reoccurring rather then
continuous repair every few years. Ms. Marrs then stated that the Memorial service for Jim
Davidson would be on May 30, 2008 at 6:30p.m. At the service, the Association would
provide the attendees with a small glass of wine; a piece of chocolate, and a candle would be
lit at sunset. In closing, Ms. Marrs reviewed the complaint process and that if action can be
taken immediately on the matter it is done so, but for that particular complaints the matter
would need to be addressed by the Board first.
V. Committee Reports
A. Pedestrian and Vehicle Safety Committee (Speed Bumps)
Mr. Holtry addressed the Board stating his satisfaction with the tentative placements
of the speed bumps. He requested that the board post to the website where the exact
placements will be.
Shortly thereafter, Mr. Schoof motion to approve the submitted proposal from Sunland
Asphalt for the speed bump installation. Mr. Wilson seconded the motion, and it carried
unanimously.
Audience:
Mr. Lisa questioned if the speed bumps would have an opening on the sides for pedestrians
to walk and cyclists to bike on.
Answer:
Ms. Marrs addressed Mr. Lisa’s question, by stating that the speed bumps will have about a
two (2) foot opening on both sides. She continued that there would be reflective covering
placed on the speed bump to warn residents that they are there.
Audience:
Mr. Burckhardt questioned as to how many speed bumps would be installed.
Answer:
Mr. Chase addressed Mr. Burkhardt’s question by stating that there would be 7 speed bumps
installed in the community. There would be three (3) on La Reserve Drive, three (3) on Cliff
Dweller Dr., and one (1) at the main gate to slow residents that are leaving the community.
B. Controlled Access:
Mr. Holloway stated that for the third month in a row, the community has continued
to have no intrusions. He then noted that one contractor drove through the exit gate
to get in and that the gate attendants informed him that was not acceptable and that he
should refrain from doing so in the future.
C. Electric and Light Report:
Mr. Lisa addressed the Board and reported on the repairs and changing of some
lights.
D. Signage:
With no representatives of the committee present, the Board proceeded with business.
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E. Architectural Committee (AC):
Ms. Farquhar reviewed the wall extension proposal Ms. Karen Taylor submitted for
the Board’s review.
After reviewing the proposal, Mr. Schoof motioned to approve the plans as submitted. Mr.
Stubbs seconded the motion, and it carried unanimously.
Ms. Farquhar then reviewed that Mr. Parker has incorporated particular items from
the Community’s Design Guidelines into his general contractor’s guidelines. She
then recommended to the board that they use Mr. Parker’s guidelines and table the
Association’s current guidelines until the Board decides to have the ARC controlled
by the Association and not an outside party.
Shortly after, Ms. Farquhar stated to the Board that the pre-approved plant list had
been created and is waiting for Board approval. Ms. Marrs recommended that the
Board approve the list and that if there were homeowner’s who wished to add
additional plantings to the list, the plantings would be placed on an addendum list,
which the AC would review before officially adding the plants into the list.
Ms. Prescott motioned to accept the submitted plant list. Mr. Schoof seconded the motion,
and it carried unanimously.
VI. Unfinished Business
A. Bank Protection & Stoney Canyon Erosion Costs
Ms. Marrs stated that there will be a meeting on May 20
th between the BoardMember’s and the construction company to review the repair options and to discuss
project reconstruction so that future repairs will not be so costly.
Shortly after, Mr. Schoof motioned to spend $88,000 if necessary to repair the spillway. Mr.
Wilson seconded the motion, and it carried unanimously.
B. Code of Ethics (change to #5)
Mr. Wilson requested that the Board table this item so that the Architectural
Committee (AC) could review the document and make any need changes or
recommendations.
C. South Gatehouse Arm
Mr. Schoof recommended that the Board have spike strips installed at the Main and
North gate as well as the South gate. Due to the fact that the committee member’s for
this project were not present, the Board tabled the item until the next meeting.
VII. New Business
A. Change of Fee:
Mr. Schoof motioned to increase the non-refundable road fee for new construction
from $1000 to $1500. Mr. Wilson seconded the motion, and it carried unanimously.
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VIII. Next Meeting Date
The next meeting of the Board of Directors will be held September 22, 2008, at 7:00 P.M.
The location of the meeting is to be determined.
IX. Call to the Audience
Ms. Rosenbaum questioned the cost for Wilderness III new assessments. Ms. Rosenbaum
questioned as to why the assessment amounts in the community are different and as to why
they are not all the same. Mr. Chase addressed the question, by stating that the Board is
looking into this.
Mr. Burckhardt requested that the Board review his complaint letter again and re-distributed
copies of the letter.
X. Adjournment
With no further business before the Board, the Meeting was adjourned at 8:25 P.M.
Respectfully submitted,
Jamie Hanson
Jamie Hanson, Administrative Assistant
For the La Reserve Community Association
Board of Directors
La Reserve Community
association
7493 N. Oracle Rd., Ste # 125 ▪ Tucson, Arizona 85704 ▪ Phone: 520-219-3035 ▪ Fax: 520-219-4155
Online at www.lareservecommunity.com
APPROVED MINUTES OF THE BOARD OF DIRECTORS
Date: Monday, April 28, 2008
Time: 7:00 P.M.
Place: Oro Valley United Church of Christ; 1401 E. El Conquistador Way
Roll Call: Directors Present La Reserve
Tom Chase – Vice Pres R. Lynn Marrs – Assoc. Manager
Karen Knotek – Ass. Treas. Collette Bauer - Assistant
Jack Schoof – Pres. Nan Farquhar _ARC Coordinator
Walter Wilson – Parliamentarian Dick Holloway – Access Control Manager
David Stubbs – Member at large
Jennifer Prescott – Member at large
Bim Sharma - Treasurer
Homeowner’s Present
Nancy Haaker (BH) John Wellington (BH) John Friedel (BH)
Robert Barnes (CC) Rich Kronberg (DM) Al Ladotski (DM)
Margaret & Jack Tyrrell (GC) Kathy & Jack Nolte (GC) Sudesh Sharma (GC)
Roger Wilson (LM) Ted Hayes (LM) Bill & Linda Markus (RH)
Gaby Redmond (RG) Gary & Maxine Jackson (RG) Roger & Ruth Sedjo (RG)
Bob Weber (RG) Michael Burckhardt (RG)
John & Prudence Brooks (WL2)Gary Prescott (WL3) Nicky Baker (WL3)
Robert Schultz (WL3) Jill Rosenbaum (WL3) Anna & Don Gibson (WL3)
C. Johnson (WL3) Michael Donofrio (WL3) J.R. Hobbie (WR)
Jack Martin (WR) Pat Stubbs (WR)
I. Call to Order
Mr. Schoof called the Meeting to order at 7:00 P.M.
Shortly after, Mr. Chase read a statement on General Guidelines Regarding LRCA Meeting Decorum (attached to Minutes) on procedures of conduct for HOA Board Meetings.
II. Election of 2008 Officers
Ms. Knotek made a motion to nominate Tom Chase as President, David Stubbs as Vice President, Bhim Sharma as Treasurer, and Jennifer Prescott as Secretary. The motion was seconded and passed unanimously. The newly elected President, Mr. Chase, took over chairing the Meeting.
Shortly after, audience member Margaret Tyrrell of Gold Canyon, stated that the
family of Jim Davison asked her to present Mr. Chase with the gavel that Mr. Davison used when presiding over many meetings while serving on the Board. Mr. Chase accepted the gavel stating that it was a great honor.
III. Approval of the February 25, 2008 Meeting Minutes
Mr. Stubbs moved that the February Minutes be approved as corrected. The motion was seconded and passed.
IV. Financial Reports
A. Proposed Budget for 2008 - Karen Knotek
After a review, Mr. Schoof made a motion to increase, line item 9020 for erosion to $80,000 to stabilize the wash and accept the 2008 Budget. It was seconded.
Audience:
Roger Sedjo, The Ridge, asked why the erosion repairs were so expensive.
Answer: Ms. Marrs said that repairs had not been made for eight (8) years. Prices have gone up and now the damage has become extensive.
Rich Kronberg, Desert Mirage, asked why signage maintenance had increased significantly last year.
Answer: Ms. Marrs said that the signposts are wood and a number of them had deteriorated and were replaced.
Bill Markus, Rams Hill, said since special usage fees are under advisement, will Rams Hill residents be entitled to a rebate on their landscaping?
Answer: Mr. Chase said the Board would research it and give an answer at the next Meeting.
John Wellington, Bighorn Point, stated that insurance went up 65% last year. Were three (3) bids obtained before replacing the previous company?
Answer: Ms. Marrs replied that bids were gotten. Liability insurance increased
substantially which increased the rate. After discussion, the motion passed.
B. Financial Report (Attached to Minutes)
Ms. Knotek reported $186, 565.20 in the Wells Fargo Operating Account, and a total of $763,003.88 in the AG Edwards Accounts. A motion was made by Mr. Wilson, seconded and passed, to approve the Financial Report.
V. Management Report (Attached to Minutes)
Ms. Marrs added to her report a warning to homeowners to beware of bees. She said they have started swarming and can be very dangerous.
VI. Committee Reports
A. Pedestrian and Vehicle Safety Committee
The Committee had recommended installing speed humps throughout the community to slow traffic and ensure the safety of pedestrians. Ms. Marrs presented a proposal for $4,047.34 from Sunland Asphalt to install and paint seven (7) speed humps with reflector beads. Mr. Sharma made a motion that was seconded, to accept Sunland’s proposal.
Audience:
Robert Barnes, Crimson Canyon, said speed humps cause-driving problems. He asked if the homeowners had been asked if they want more speed humps?
Answer: Ms. Marrs stated that she had received a number of complaint calls from residents about speeding vehicles and pedestrian safety over the past two (2) years.
John Wellington, Bighorn Point, asked if they were speed humps or bumps.
Answer: Ms. Marrs said they are small speed humps.
John Friedel, Bighorn Point, asked where the exact locations are that the speed humps would be placed.
Answer: Ms. Marrs said she did not have that information with her.
Ruth Sedjo, The Ridge, stated that the Board should not approve the installation until they reviewed the locations.
Don Gibson, WLIII, said there is a safety problem with over hanging trees in front of the Villas.
Answer: Ms. Marrs said that the landscapers are in the process of trimming the limbs.
Mr. Sharma withdrew his motion. The Board agreed to check the locations, and
tabled this item until the May Meeting.
B. Controlled Access - Dick Holloway
Mr. Holloway reported that there had been no intruders in La Reserve last month.
C. Electric and Light Report (No report)
D. Signage (No report)
E. ARC - 2008 Overview of Design Guidelines & Plant List - Nan Farquhar
Ms. Farquhar explained that the Overview and the Plant List are separate items. The Plant List has been updated with natural desert plants that require low water usage. Ms. Knotek made a motion to approve the Plant List. There was no second, and after a discussion, Ms. Knotek rescinded her motion. The Board decided to review the Overview for possible revisions and address it and the Plant list at the Meeting next month.
VII. Unfinished Business
A. Bank Protection and Stoney Canyon Erosion Costs
Ms. Knotek said this cost was approved in the 2008 Budget. She made a motion that was seconded and approved to accept Sol Design’s proposal of $2,632.16 for riprap work in the swale in Deer Run.
B. Code of Ethics (change to #5)
Mr. Wilson read the change to #5. Mr. Stubbs made a motion that was seconded to accept the change to the Code.
Audience:
John Friedel, Bighorn Point, asked for a copy of the Code. He asked if it stated that Board members who had a financial interest in items for Board approval should recluse themselves from voting.
Ted Hayes, La Mirada, said that the Code muzzled Committee and Board members from free speech. He said he disagreed with the Code not allowing members to receive gifts of $15 or more. He stated that he would resign from the ARC before signing the Code.
Rich Kronberg, Desert Mirage, asked why the Code was needed since members were
bound by fiduciary duty.
Mr. Stubbs withdrew his motion, and the item was tabled. Mr. Wilson said the Code
would be put on the website for comment.
C. Members Notice and North Gatehouse
Mr. Chase said the Notice was signed by 111 residents, which addressed two (2) items, the ramadas at Rams Canyon and the building of the North Gatehouse in Wilderness III. He stated that the ramadas had been approved at the 2006 February Board Meeting. The cost of the construction of the Wilderness III Gatehouse was in the approved 2006 Budget. The Gatehouse is a replacement of the original one that had been removed.
Audience:
Jill Rosenbaum, WLIII, stated that WLIII owners have paid for access control that was included in their quarterly assessments since 1995.
Gary Jackson, The Ridge, suggested asking Doug Knoll what happened to the original gatehouse.
Answer: Ms. Marrs said that she had discussed it with him and he did not remember.
D. South Gate - ad hoc Committee - Ruth Sedjo
Ms. Sedjo reported that the Committee recommended that Antech install an arm, at the cost of about $7,600, on the ingress gate to prevent entrance of nonresidents. Signage should be erected stating that this gate is for residents only, and give directions to the main gatehouse for outsiders. She said the other option was to install a tire ripper, which would cost about $8,300. The Board tabled action on this item until the next Meeting.
Audience:
Robert Barnes, Crimson Canyon, asked what the cost would be to man the South Gatehouse.
Answer: Ms. Knotek stated it would cost $65,000 per year to man it sixteen (16) hours a day.
VIII. New Business
A. Design Review (Grant Parker, owner)
Ms. Marrs presented a contract from Design Review to take over the architectural work for La Reserve. This company would replace the position of ARC Coordinator
currently held by Nan Farquhar who will be retiring at the end of May. The Board noted
revisions that need to be made in the contract, and tabled this item until the May
Meeting.
IX. Next Meeting Date
The next meeting of the Board of Directors will be held May 19, 2008, at the Oro Valley United Church of Christ.
X. Call to the Audience
Al Ladotski, Desert Mirage, showed pictures of a large dumpster and trash mess in a neighbor’s yard who has been refurbishing the inside of the house since November 2007. He stated a number of complaints had been phoned into the office but little was done to clean up the mess.
Answer: Mr. Chase said that a faster process would be put in place to respond to complaints in the future.
Michael Burckhardt, The Ridge, stated the problems with his neighbor’s Ramada and fireplace have still not been resolved. Ruth Sedjo, The Ridge, said there is a crack in the wall that divides Mr. Burckhardt’s property from the adjacent property.
Answer: Mr. Chase stated that the Ramada was approved by the ARC in accordance with the CC&Rs. He told Mr. Burckhardt that he would receive a response on the other issues at the next meeting.
XI. Adjournment
With no further business before the Board, the Meeting was adjourned at 9:20 P.M.
Respectfully submitted,
Collette Bauer, Community Assistant
For the La Reserve Community Association
Board of Directors
La Reserve Community Association
Board of Directors Meeting
Oro Valley United Church of Christ
1401 E. El Conquistador Way, Oro Valley
February 25, 2008
7:00 P.M.
Minutes
I. Vice President, Tom Chase called the meeting to order at 7:06 P.M., and verified that a quorum was present.
Roll Call President – Jack Schoof - Absent
Vice Pres. – Tom Chase – Present
Secretary – Margaret Tyrrell - Present
Treasurer – Karen Knotek – Present
Parliamentarian – Walter Wilson - Present
Member-at-Large - David Stubbs – Present
Member-at-Large –Jennifer Prescott-Present
Association Management Manager – Lynn Marrs - Present
Assistant – Collette Bauer – Present
Access Mgr. – Dick Holloway – Present
ARC Coordinator – Nan Farguhar - Present
Homeowners Present Jim & Judy Stewart, Ted & Patricia Hayes, and Preston Holtry, La Mirada; Alisdair Innes, Rams Hill; Linda Fernandez, Don & Judy Teiser, Deer Run; Marjorie & Jerry Bultema, Sudesh Sharma, Kathy & Jack Nolte, and Jack Tyrrell, Gold Canyon; Rick Kronberg, Desert Mirage; M. H. Burckhardt, Nina Lerner, Lenore Kadish, and Gabrielle Redmond, The Ridge; Jan & Joe Busch, and Lee Seda, Stoney Canyon; Marilyn & Ralph Boeker, Wilderness I; Gary Prescott, Jill Rosenbaum, and Anna Gibson, Wilderness III, J. R. Hobbie, and Russ Wyatt, Window Rock
II. President’s Report - Jack Schoof (No Report )
III. Approval of January 28, 2008 Minutes
A motion was made by Ms. Tyrrell, seconded and passed to approve the January 28, 2008 Minutes as presented.
IV. Treasurer’s Report (Attached to Minutes) – Karen Knotek
Ms. Knotek reported a total of $275,846.66 in the Wells Fargo accounts; a total of $756,545.28 in the AG Edwards accounts which included $602,545.28 Reserves Funded as of February 15, 2008. Ms. Tyrrell made a motion to approve the Treasurer’s Report as presented; it was seconded, and passed.
V. Manager’s Report (Attached to Minutes) – Lynn Marrs
Ms. Marrs announced that a bronze plaque, inscribed with “Jim Davison Memorial
Overlook”, will be placed on a boulder at the top of Cliff Dweller to honor Jim Davison, posthumously, for his fifteen (15) years of dedicated service to the La Reserve community.
VI. Committee Reports
A. ARC – (January 30, 2008 Project Report attached to Minutes)
Ms. Farquhar gave an update of projects on the report.
B. Access Control – Dick Holloway (No Report)
C. Signage – Nina Lerner
Ms. Lerner said that some sign posts need to be straightened and re-stained, and obstructive overgrown foliage should be trimmed around signs.
D. Lighting – Nick Lisa (No Report)
E. Speed Bump and Walking Paths – Preston Holtry
Mr. Holtry summarized the Committee’s recommendations as follows: add three (3) speed humps along La Reserve Drive to slow traffic, add crosswalks near the speed humps, and clear landscaping around signs and at La Reserve entrances from subdivisions for better driver visibility. They determined that creating paths would require alternating the path from one side of the road to the other necessitating the addition of more crosswalks, and that constructing the paths would involve the costly removal of mature foliage. They suggested that If the Board decides to create walking paths, that a detailed plan and cost study be conducted.
VII. Unfinished Business
A. Bank Protection Repairs/Stoney Canyon Erosion
Ms. Marrs reported that the revised plans to repair the bank have been submitted to the Town of Oro Valley for approval. A hydrologist from the WLB Group inspected the erosion problem in Stoney Canyon and recommended diverting the flow of water, installing swales, and adding rip rap. They will submit a proposal and scope of work.
B. Gate at Rams Hill/La Mirada
The Rams Hill sub-association notified the Board that they voted five (5) to one (1) in favor of removing the gate and asked that it be done. Mr. Stubbs made a motion that the Association remove the gate and put in a speed bump to control the speed of the traffic. The motion was seconded, and after a discussion on humps versus bumps. Mr. Stubbs amended his motion, to read “hump” not “bump”. The amended motion was seconded, and carried unanimously. The Board asked Mr. Wilson to write a letter to Rams Hill informing them of the decision by the Board.
C. Rams Hill Road Deterioration
A representative from Sunland Asphalt and the WLB Group examined the roads in Rams Hill. They noted structural deterioration, and recommended staying on the regular maintenance schedule, and suggested checking cracks next year.
D. North Gate Financial Presentation – Karen Knotek
Ms. Knotek presented 2008 costs for manning the Main Gate and the North Gate (attached to Minutes). Mr. Holloway stated that during a three (3) month survey, very few visitor vehicles entered La Reserve from 10 P.M. to Midnight. The Association could save $8,758.20 per year by decreasing the man hours by two (2) per day at the Main Gate. A motion was made by Ms. Knotek and seconded to reduce manned hours at the Main Gate by two (2) hours per day, and manning it seven (7) days a week, sixteen (16) hours a day, from 6 A.M. to 10 P.M. The motion passed by a majority vote with two (2) opposing votes by Ms. Prescott and Mr. Stubbs. After a discussion, Ms. Knotek made a motion to increase assessments on unbuilt lots behind the Main Gate to $34.10 per quarter for manning the gate. A second was made to the motion and it carried by majority vote with Mr. Stubbs abstaining.
E. North Gate Petition
Mr. Wilson made a motion to table the petition against building the North Gatehouse until legal counsel has reviewed it. The motion was seconded and passed by a majority vote with one (1) opposing vote by Ms. Prescott.
VIII. New Business
A. Design Review Process and Plant List
This item was tabled.
B. Purchase of New Computers for Association Office
Mr. Stubbs made a motion to reimburse the buyer for the new computers and to put them into use. The motion was seconded and passed. After a discussion, the Board agreed that a policy should be changed to cover non-routine office expenditures.
IX. Next Meeting Date, Annual Meeting - March 24, 2008, Oro Valley United Church of
Christ, at 7:00 P.M.
X. Call to Audience
Response from the Audience:
Homeowner: Asked if La Reserve had an investment policy. Ms. Knotek answered, “Yes”.
Homeowner: Stated that he had a remuneration issue on the By-Laws Amendment under
Article VII, 7.7. Compensation. He said it should be written to cover future officers.
Homeowner: Asked if Ponticello is part of La Reserve. Ms. Marrs said, “Yes it is”. She
explained that the Declarant sold that land as a parcel.
XI. Adjournment – The meeting was adjourned at 9:30 P.M.
Respectfully submitted by:
Collette Bauer
Community Assistant
La Reserve Community Association
Annual Meeting
Oro Valley United Church of Christ
1401 E. El Conquistador Way, Oro Valley
March 26, 2007, 7:00 P.M.
Minutes
I. Acting President, Jack Schoof called the Annual Meeting to order at 7:10 P.M.
Roll Call President –-Jim Davison- Absent
Vice Pres. –Jack Schoof– Present
Secretary –- Margaret Tyrrell-Present
Treasurer ––Karen Knotek-Present
Mem.-at-Large –Tom Draper-Absent
Association Management Manager – Lynn Marrs - Present
Assistant – Collette Bauer – Present
Access Mgr. – Dick Holloway – Present
ARC – Nan Farquhar - Present
Homeowners Present Nick Lisa, John Friedel, Harold Achtziger, Leon Glasshoffer, Nancy Haaker, Tom Chase - Big Horn Point; Nina Lerner, Bob Weber, Gigi Rizio, Sonia Conti, David & Barbara Wilson, Gary & Maxine Jackson – The Ridge; Elizabeth Gossen, Jane Gessner, Sarah Raney, Don & Judy Teiser, Peggy Smith, Linda Fernandez – Deer Run; Pat Payne, Linda & Randy Rucker, Patricia Maguire, Dena Duarte – Rams Hill; Jan Busch – Stoney Canyon; Bruce Bucher – Desert Point; Walter Wilson, Jeanie & Roger Wilson, Ted & Patricia Hayes, Ray & Elaine Adkins, Ginger & John Schmader, Judy & Preston Holtry, Judy & Jim Stewart – La Mirada; David & Patricia Stubbs, Window Rock; Robert Barnes - Crimson Canyon; Jack Tyrrell, Jack Nolte, Kathleen McNeal - Gold Canyon; Keith Jones, Tracy Stearns, Prudence & John Brooks - Wilderness II; Don Gibson, Douglas Noffsinger, David & Kathy Burns, William & Alice Ealy, Jill Rosenbaum, David Pashkow, Nicky Baker, Roger Funk, Jennifer & Gary Prescott – Wilderness III
II. Certification of Quorum – Lynn Marrs
Ms. Marrs certified that a quorum was present to conduct business.
III. Approval of the Meeting Minutes
A. Approval of Annual Meeting Minutes, March 27, 2006
A motion to approve the Annual Minutes as written was seconded and passed.
B. Approval of Board Meeting Minutes, January 22, 2007
A motion to approve the Board Minutes as written was seconded and passed.
IV. President’s Report – Acting President, Jack Schoof
Mr. Schoof said that due to ill health, Jim Davison has resigned from the Board and
that the first order of business is to elect a replacement to serve the second year of his
term. Ms. Knotek made a motion that Randy Rucker finish Mr. Davison’s term.
Audience: A homeowner asked if Mr. Davison’s resignation was in writing. He read
from a section in the Bylaws, that stated a member of the Board must resign in writing.
Mr. Schoof tabled Mr. Davison’s replacement until his resignation was put in writing.
V. Results of Election –New Board Members – Lynn Marrs
Ms. Marrs reported the results of the ballot votes: Tracy Stearns – 498, Karen Knotek –
491, Walter Wilson – 469, Tom Chase – 265, Randy Rucker – 212, and David Stubbs –
159. Ms. Stearns, Ms. Knotek, Mr. Wilson, and Mr. Chase will fill the four (4) open
Board positions. There were 224 votes to keep the grass at the entrance to La Reserve,
and 232 votes to remove the grass and desertscape the area.
A. Vote on Term Length for New Board Members
Ms. Marrs passed out forms to the owners to vote on the length of term (one or two
years) for each new Board member. The results will be announced at the April 23rd
Board Meeting.
VI. Treasurer’s Report – Karen Knotek
A. 2007 Budget and & 2006 Audit
Ms. Knotek reported that all the financial information has been sent to the new auditor
and expects the 2006 Audit to be completed within the next two (2) months. She
stated that $4,000.00 per month is put in the reserve account at A. G. Edwards to be
used for special projects. The owner delinquent accounts total less than $4,000. After
a review of the budget which totals $680,470.00, a motion was made seconded, and
passed to approve the 2007 Budget.
Audience: A homeowner suggested that the Budget be put on the website. Ms. Knotek responded that she would do that.
B. 2006 Year End Financials (Treasurer’s report through March 15, 2007 attached
to Minutes)
A. G. Edwards Investments: $632,414.52
Wells Fargo Operating Account: $113,127.77
Reserves Funded: $541.414.52
A motion was made and seconded to accept the Year End Financial Report. The
motion passed unanimously.
VII. Manager’s Report – Lynn Marrs
Ms. Marrs gave a synopsis of the achievements in 2006 and the goals and objectives for 2007 (report attached to Minutes). She stated that replacing quarterly assessment invoices with coupons for the entire year has been very successful. The major goal for
2007 is building and manning a gatehouse in Wilderness III.
VIII. Committee Reports
A. Residents Council Report – David Pashkow
Mr. Pashkow reported that at the March 13, 2007 meeting, the Representatives voted for
the dissolution of the Council. He requested Board approval on the dissolution. Mr. Schoof asked that this item be tabled until the April 23rd Board Meeting.
B. Controlled Access Committee – Dick Holloway
Mr. Holloway reported that he had received many compliments from residents on the friendliness and performance of the gate attendants. He is in the process of updating residential guest lists and correlating records with Antech.
C. Landscape Committee – No Report
D. Lighting Committee – Nick Lisa
Mr. Lisa reported that lights at the Ridge and on La Reserve Drive have been replaced.
E. Signs – Nina Lerner
Ms. Lerner reported that the signage throughout La Reserve is being updated with proper finishes to improve the consistent aesthetics of the Community.
F. Architectural Committee – Nan Farquhar
Ms. Farquhar reported that the Architectural Committee is in the process of filling two (2) vacancies. There have been nine (9) new homes approved; one (1) in Wilderness I, four (4) in Wilderness II, three (3) in Wilderness III, and one (1) in Bighorn Point. Three (3) lots in La Mirada are on hold. The plats, plans and landscaping for forty-nine (49) town homes in Parcel K, and the entrance, and plats for Parcel U have been reviewed. Preliminary plans for a gatehouse in Wilderness III have been approved. Desert Point retirement center is building an addition. Paint pallets are being updated in Desert Mirage, Deer Run, La Mirada, and Window Rock. Revision of the plant list is still a work in progress. Homeowner improvements should be submitted to the ARC for approval.
IX. Call to Audience
Audience Response:
Deer Run: With the dissolution of the Council, a resident asked if the neighborhood representatives should attend the Board Meetings? Mr. Schoof answered that they should definitely attend Board Meetings.
The Ridge: A resident suggested that desert colors be considered when compiling new paint pallets and plant lists.
Desert Mirage: A resident thanked the Association for installing pet refuse stations in their area. Ms. Marrs said that the collection stations were an experiment to see if they would encourage owners to pick up after their pets.
Wilderness II: There are six (6) owners that want a gate installed in Wilderness II. Mr. Schoof responded that a gate in that area is not being considered at this time.
Wilderness III: A resident asked with all the construction being done in Parcel K and U, will the developers repair the roads when they are finished or will the homeowners be responsible for that expense? Also large trenches have been dug which could be a liability problem. When will they be filled? Mr. Schoof responded that any damage to the roads and area would be repaired without cost to the residents.
Deer Run: A resident asked what are the construction fees that are charged? Ms. Marrs stated that $6,000 is held until the home is completed and a $1,000 road fee is charged and is nonrefundable.
The Ridge: A resident said that $1,000 is not a large enough amount to cover all the damage made to the roads and curbs by construction trucks. Ms. Farquhar said that the Architectural Committee would consider his recommendation to increase the road fee.
The Ridge: A resident stated that the Community landscapers need direction. Who will be the head of the Landscaping Committee? Mr. Schoof said the Board did not know at this time but anyone who would be interested in serving on the Committee should call the Association Office.
X. Next Meeting Date - April 23, 2007, 7 P.M., Oro Valley United Church of Christ
XI. Adjournment
The meeting adjourned at 8:50 P.M.
Respectfully submitted by:
Collette Bauer
Community Assistant
Reviewed by Margaret Tyrrell, Board Secretary, May 3, 2007
La Reserve Community Association
Board of Directors Meeting
Oro Valley United Church of Christ
1401 E. El Conquistador Way, Oro Valley
January 28, 2008
7:00 P.M.
Minutes
I. President, Jack Schoof called the meeting to order at 7:05 P.M., and verified that a quorum was present.
Roll Call &